IPS Protocol Services

Campus Protocol Advising
IPS provides guidance and assistance to campus units on interacting with both domestic and international dignitaries and other distinguished guest.

Consuls General Program
As part of its diplomatic engagement initiative, IPS coordinates one-day campus visits for Consuls General serving in Chicago. IPS strives to encourage new programmatic connections for these consulates and campus units. For more information, contact int-eng-prot@illinois.edu.

Equipment Loan
The Protocol Office can provide units with protocol equipment such as flags, flag poles or national anthems at no cost. Requests can be made by phone at (217) 333-8063 or by email at int-eng-prot@illinois.edu.

International Information and Speakers Service
IPS assists internal and external units in identifying Illinois faculty experts who can speak on international issues for the media, government, educators and the public. Contact Matt VanderZalm at 217-244-1724 or via email at mvanderz@illinois.edu .

Protocol Resources

Diplomatic Forms of Address
Distinguished Visitor Policy
Flag Setup and Protocol
Foreign Dignitary Day-Visit Checklist
IPS Protocol Guide
National Anthems
Summary Guide to Working with Foreign Dignitaries
Table Setting Guide
Test Your Business Etiquette
U.S. Chief of Protocol
US Flag Code

Recommended Readings

Event Planning: The Ultimate Guide to Successful Meetings, Corporate Events, Fundraising Galas, Conferences, Conventions, Incentives and other Special Events. Allen, J. 2nd edition. New York: Wiley and Sons, Inc., 2009.

Global Business Etiquette: A Guide to International Communication and Customs. Chaney, L. H. and J. S. Martin. Westport, CT; Praeger, 2008

Kiss, Bow or Shake Hands. Morrison, T. and A. Conaway. 2nd edition. Massachusetts: Adams Media Corporation, 2006.

Protocol: The Complete Handbook of Diplomatic and Social Usage. McCaffree, J., P. Innis, and R.M. Sand. Dallas: Durban, 2002.

Special Events: Best Practices in Modern Event Management. Goldblatt, J. 2nd edition. Canada: John Wiley and Sons, Inc., 1997.

Diplomatic Forms of Address

US Ambassadors
Introductions
Ambassador Doe or
The Honorable John/Mary Doe, Ambassador of the U. States of America (at post)
The Honorable John/Mary Doe, American Ambassador to Spain (away from post)
Conversation
Mr./Madam Ambassador or
Mr./Mrs. (or other military title) Doe

Consuls General
Introductions
Mr./Mrs. Doe or
The American Consul General, Mr./Mrs. Doe
Conversation
Mr./Mrs. Doe

The President of the United States
Introductions
The President or
The President of the United States (of America, if abroad)
Conversation
Mr. President
In prolonged conversation, Sir

The Vice President of the United States
Introductions
The Vice President or
The Vice President of the United States (of America, if abroad)
Conversation
Mr. Vice President
In prolonged conversation, Sir

US Senators
Introductions
Senator Doe or
The Honorable John/Mary Doe, United States Senator from (state)
Conversation
Senator Doe or
Senator

US Representative
Introductions
Mr./Mrs. (Miss) Doe or
The Honorable John/Mary Doe, Representative from (state)
Conversation
Mr./Mrs. (Miss) Doe

State Senators
Introductions
Mr./Mrs. (Miss) Doe or
The Honorable John/Mary Doe, Illinois State Senator
Conversation
Mr./Mrs. (Miss) Doe

State Representatives
Introductions
Mr./Mrs. (Miss) Doe or
The Honorable John/Mary Doe, Illinois State Representative (?)
Conversation
Mr./Mrs. (Miss) Doe

University President
Introductions to an audience
President Doe or
Dr. John Doe, President of the University of Illinois
Conversation
President Doe or
Dr. Doe

University Chancellor
Introductions to an audience
Chancellor Doe or
Dr. John Doe, Chancellor of the University of Illinois at Urbana-Champaign
Conversation
Chancellor Doe or
Dr. Doe

University Provost
Introductions to an audience
Dr. Doe, Provost and Vice Chancellor for Academic Affairs at the University of Illinois at Urbana-Champaign
Conversation
Dr. Doe

University Professor
Introductions to an audience
Dr.* (or Professor) Doe or
Dr.* (or Professor) Doe of the University of Illinois at Urbana-Champaign
Conversation
Dr.* Doe or
Professor Doe (within the university)
*If applicable

 

 

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